Job ID: 86023

FENS – Meetings and Project Coordinator

Position: Meetings and Project Coordinator

Deadline: 19 August 2022

Employment Start Date: 1 September 2022

Contract Length: Permanent contract

City: Brussels

Country: Belgium

Institution: Federation of European Neuroscience Societies (FENS)



  • Coordination and support of the biennial FENS Forums and Regional Meetings
  • Scientific programme coordination for the FENS Forum
  • Programme and planning support liaison for the FENS Regional Meetings
  • Administrative support related to other FENS projects

The meetings and project coordinator reports directly to the Executive Director and works in close collaboration with the FENS Forum Manager, FENS Programme Committee, other relevant committees and a dedicated Professional Congress Organiser (PCO).

Qualifications and profile

  • Experience in coordinating and organising large high-profile, in-person, hybrid and/or virtual meetings, programmes and projects (preferably in support of the scientific community).
  • 3-5 years of relevant work experience within the areas of event/meetings and project/programme management.
  • Able to deliver quality work under demanding circumstances, often with changing conditions and deadlines.
  • Excellent language skills with a fluent command of both spoken and written English.
  • Super detail-oriented, organised, responsive, reliable and capable of prioritising tasks.
  • Team-oriented, diplomatic, calm, patient, respectful and culturally sensitive.
  • Well-developed administrative and computer skills, including advanced experience with Microsoft Office and online content management platforms and services.
  • Ideally, the holder of a relevant academic master’s or professional degree with a keen interest in neuroscience.
  • Legally allowed to work in Belgium.

Location and salary

The position of Meetings and Project Coordinator is a full-time position (38h per week), based in the FENS office in Brussels. The job will require flexibility in terms of working days/hours in connection with events-related meetings and travel (within Europe). FENS offers a permanent contract (CDI, Belgium) with compensation according to the qualifications of the selected candidate, and standard benefits offered as part of the contract.

Application process

Please fill out this application form where you can also upload your CV. Deadline for applications: 19 August 2022. Applications will be evaluated on a running basis. Interviews will be held as soon as possible in Brussels or online. Starting date: as soon as possible thereafter.

Read the full job description.